Development Manager

THE POSITION

The Development Manager (DM) will support all areas of the Portland Youth Philharmonic’s fundraising efforts. They will report to the development director and will be part of the development team, working with the development director, executive director, and board of directors to support PYP’s mission. The DM will focus on providing critical event planning, database management, and stewardship support.

The DM will also play a crucial role in the continued refinement of PYP’s Customer Relationship Management and ticketing software, PatronManager.

Essential duties include, but are not limited to, the following:

FUNDRAISING:

• Help to inform the annual development plan, created by the development and executive directors.
• Plan and implement annual fundraising activities including but not limited to:
• Individual direct mail and email campaigns, including solicitations and general communications (including the Annual Report)
• Special fundraising events; work with support of a committee of volunteers
• Donor cultivation and stewardship events
• Planned giving mailings and events
• Fulfill and track donor benefits
• Grants management, including tracking deadlines, application status, recognition requirements, and submitting final reports. Write grant proposals and applications in collaboration with the development and executive directors.
• Work collaboratively with the Marketing and Communications Director to design fundraising collateral.

MANAGEMENT:

• Process and acknowledge all gifts in a timely fashion.
• Develop and manage the contributed revenue and development expense budgets and forecasts, in collaboration with the development director, executive director, and the business manager.
• Update and/or establish development policies, systems, and procedures, with a special emphasis on professionalism and ethical standards for soliciting, tracking and reporting gifts and for exceeding the expectations of individual, corporate, foundation and government donors.
• Take a leadership role in establishing the appropriate use of PatronManager, ensuring donor privacy, data accuracy, and timeliness of reporting.
  • Work in collaboration with the Box Office Manager, who is the other primary leader in the use of PatronManager.
• Regularly collaborate with the marketing and communications director and operations director to ensure integrated communications and consistent strategies.
• Manage contractors or vendors as related to development projects (e.g., caterers, venues, etc.)

See full description, qualifications, etc. in the full job posting attached.